Planning Your Digital Estate

How To Preserve and Protect Your Digital Assets

 What is your digital estate? 

Did you know that you have a digital estate?  You may think you don’t, but if you are reading this blog you probably do.  What is your digital estate?  Similar to your “traditional” estate, your digital estate is comprised of the digital assets you own.  Take a look at the following categories of digital assets:

1. Hardware: computers, external hard drives or flash drives, tablets, smartphones, digital music players, e-readers, digital cameras, and other digital devices that can be used to store date electronically
2. Data: Any information or data that is stored electronically, whether stored online, in the cloud, or on a physical device
3. Online Accounts: email and communications accounts, social media accounts, shopping accounts, money and credit accounts such as PayPal, bank accounts, loyalty rewards accounts, photo and video sharing accounts, video gaming accounts, online storage accounts, and websites and blogs that you may manage, including any content you've posted to those sites, any communication and correspondence made through and stored on those sites, your personal information, credit card information, purchase and browsing history and any credit you may have and the information necessary to access those accounts.
4. Domain names
5. Intellectual property: including copyrighted materials, trademarks, and any code you may have written and own.

How many of these assets do you own?

What happens to your digital estate?

The average American owns 90 online accounts and likely has no idea what happens to these assets when he or she dies.  Do you?  If not, don’t feel bad.  This is a very hard question to answer because the answer depends on several things, including:

1. Federal Law:  The Electronic Communications Privacy Act (“the ECPA”), as amended, specifically, 18 U.S.C. §2702 The ECPA governs the voluntary disclosure of stored electronic content to third parties other than the owner by custodians of the electronic content.  The rules are complex and there are different standards and requirements depending on, among other things, the nature of stored data and whether the account holder was the recipient or sender of the electronic communication.

2. State Law – The North Carolina Revised Uniform Fiduciary Access to Digital Assets Act (“the NC Act”) The NC Act prescribes rules and procedures by which fiduciaries such as executors and agents under powers of attorney may access stored electronic communications and content within the limits and rules prescribed by the ECPA.  The NC Act also addresses the interaction between the terms of the service agreement with the custodian and the provisions of the NC Act and where the law may override provisions of the applicable terms of service.

3. The Terms of Service Agreement for each online account, such as Facebook, Google, and Yahoo!, have specific procedures for handling your account upon your incapacity or death and vary greatly in their flexibility, ease of use and degree of access granted to third parties, such as executors and agents under powers of attorney. For example, Google provides an Inactive Account Manager tool which allows you to designate persons to receive notice and/or access your stored content after a specified period of inactivity.  You can also direct that the stored content be deleted.  Other providers such as Apple and Yahoo provide that neither the account nor the stored content is transferrable at death.  Rather, the account will be closed and the content deleted once they are notified of the death of the account holder.

How do you plan for your digital estate?

Having established that (1) you have a digital estate; and (2) the rules governing your digital estate are complex, what do you do?

1. List all of your digital assets and how to access each and every one.
2. Decide what you want done with each digital asset you own, including whether they should be deleted, archived, or transferred to specific persons, such as family members or business partners.
3. Determine who you want to be responsible for managing and transferring your digital estate.
4. Determine what will be required to transfer, close, delete or otherwise manage your digital assets in each account. You should also provide for access to all devices such as computers, tablets and smartphones on which digital content is stored.
5. Consult with a qualified estate planning professional to formalize your digital estate plan and/or coordinate it with your traditional estate plan. In order to take advantage of some of the protections offered by state law such as the NC Act, you must include specific language in a will, trust, power of attorney or other document.  TIP:  Do not include usernames and passwords in a will, power of attorney or other document that may become part of the public record.
6. Store this information in a secure, but accessible place.
7. Review and update this information regularly.

In order to ensure that your digital assets are properly managed and preserved in the event of your incapacity or death, you need to make special advanced arrangements so your executor, trustee or agent will know what to do and will have the legal authority to do it.  If you fail to properly plan for your digital estate, your loved ones will have a difficult time accessing your digital assets and, in some cases, access to accounts will be terminated and all digital content lost.  Be proactive.  Plan now.  Get help.

If you need help planning your digital estate, please call me.

The following article was first published to Planning Your Digital Estate and is courtesy of Stephen P Stewart Law. Find more on:} Stephen P Stewart Law